We are a Scotland based organization, looking from qualified and experienced service provider to provide Expense Recording System. We want a system which will allow effective and easy-to-use processing, monitoring and reporting of claims. The contract will be for a period of five years with the option for a further 5 one year extensions.
Functional Requirements:
1) Travel & Expenses System: The System
a) must be able to process all travel and associate expenses and calculate mileage claims based on pre-determined mileage rates;
b) must be able to record and account for specific journey types against a numeral limit;
c) must be able to operate an expenses advances process;
d) must process all travel claims;
2) General Expense Claims: The System must be able to record a number of expense types;
3) Multiple Data Criteria: The System
e) must allocate an activity code against each payment and allocate the payment to the appropriate expense type and associated financial limit, account code and cost centre;
f) must be able to allocate numerous expenses types, account numbers and financial limits against one cost centre;
4) Pre-set Expense & Expenditure Types: The System
g) must include a tax indicator, PAYE or P11D to be applied as required to payments made;
h) must hold information on pre-determined journeys and process claims in respect of these pre-determined journeys;
i) must be able to capture and to process regular pre-set payments with the ability to amend these pre-set payments as required;
5) Administration by Expense Type: The System
j) will be required to hold financial/numeral limits for each MSP in relation to numerous expenses types and allocate payments including committed pre-set payments against these expenses types and financial/numerical limits;
k) will also provide the facility to account for the reversal and re-input of previously paid and recorded payments;
6) Reporting & Interrogation: The System will be required to provide flexible and speedy reporting and interrogation of expenditure determined by various combinations of search parameters;
7) The system will be required to interface with our existing financial system.
8) Integration: Proposed system must be compatible with our current technical environment.
We are looking for Best Proposals. Interested Service Providers are requested to send their completed PQQ electronically or via post, courier only on or before October 6, 2009 by 12:00 Hrs. This tender is Global and Offsite. Provider may have to visit our location for meetings, briefings & training purpose. For further details, please look for attachment.
Country : United Kingdom
Status: Closed
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