Software Tender - Financial Management Information System

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Tender Details:

Type : Tender

Id : 89906928

Category : Software & Technology

Title : Financial Management Information System

Estimated Budget : Looking for proposals

Description :

We are College based in UK and we are inviting tenders from qualified and experienced service provider for Financial Management Information System. We, through this procurement of Management Information System are looking to provide budget holders tasked with managing their budgets a friendly software package which is designed for that task; to minimize the duplication of effort; to provide the monthly management accounts more quickly whilst still maintaining the credibility of the data therein and to review our procedures and simplify them where possible.

Functional Requirements:

1) Reporting
a) A fully integrated reporting tool which is user friendly and flexible in relation to the generation of new reports
b) Ability to view, develop and generate reports; and to export reports to our staff intranet
c) Process to hold summarized reports and update frequently and publish on staff intranet.
2) Budgeting and Coding Structures
a) Ability for budget holders to easily see what the budget was how much has been spent/income generated and what is remaining to spend/income to generate
b) Ability to generate budgets and to hold budgets at summary or detail level
3) Processing and Approvals
a) Processing of all transactions direct (Sales/Purchase invoices, Purchase Orders, Journals, Budgeting entries) to be on easy to follow screens, with automatic checks to minimize keying errors
b) Approvals process to be embedded for senior users to check and approve the work of junior users in relation to all processing of transactions e.g. Journals, Sales and Purchase Invoices, Purchase Orders.
4) Income (Sales Invoices and Customer / Debtor maintenance)
a) Ability to set up, categorize and handle new Debtors / Customers
b) Processing of sales invoices to have specific embedded checks to ensure correct VAT entries
c) Ability to email Sales Invoices direct to Debtor / Customer
5) Expenditure (Purchase Invoices, Orders and Supplier Maintenance)
a) Ability to set up, categorize and handle new Suppliers; processing of purchase invoices
b) Budget checking with flexibility
c) Ability to link Suppliers and Debtor/Customer accounts when it is the same organization for reporting purposes
d) Ability to easily report on spend within a date range of the paid date
6) Users of the system
a) Users of the system to have secure login and password
b) Ability to set up different levels of user with different access rights

We are looking for Best Proposals. Interested Service Providers can send their responses on or before December 11, 2009 by 12:00 Hrs (local time) on given address. This tender is Global and Offsite. Provider may have to visit our locations for meetings and briefings purposes.

Country : United Kingdom

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